On-Line/Web Based Programs-Safe to Use?

Construction Project Management Software seems to come in two varieties these days, either Web Based or company computer based. To some the idea of having your data on somebody else’s server, Web Based might sound a little risky. But, there are numerous advantages to Web Based software:

A)  Security It is not unlikely that you are already using web based software in your life, now. Yahoo mail, Google mail, You Tube, Facebook, Linkedin and Twitter are all web based. Web based software is pretty common these days. Software companies  recognize the need to keep your company data confidential and secure. They do that through redundant back ups, encryption and password access. Is it perfect?  Probably not. But having your data on a computer, in your office, vulnerable to theft, fire, malfunction or vandalism isn’t perfect either. It’s a risk/gain, trade-off thing. In my book, it’s probably the safer alternative.

B) Universal Access:  Management, design team, field guys, clients, office and construction staff can all access the same data base. Anywhere there is internet access, you can log-on. There are no multiple copies, integration problems. Everybody is working on the same data set. Access can be granted on a need to know basis. Clients can access client focused files, Field Staff can input documents, view/change the  schedule and review budgets. Office staff can enter accounting related information and the design team can access design, schedule and coordination files. Management decides who sees what. This brings a whole new level of integration possibilities. The design team will enjoy their integration in the development/construction process. Field staff productivity will be facilitated by having access to what they need.

C) Backup: By Storing your data on a central server, backup of your data and your programs is scheduled automatically. Back up occurs redundantly on geographically separated servers. You generally have the option of downloading a data set to your own computer for additional security. Chances are that no matter how you intend to back up your data on your own server on a regular basis, for many firms, it’s not really happening. Then when backed up, where do you put the backup data, where it is firesafe and burgler proof. Mine usually ended up in my briefcase, which wasn’t the most secure location.

D) Installation and Updating: Software companies develop and update their programs on an on-going, full time basis. When you install software on your company computer the responsibility for installing and updating the software often lies with your company staff or consultants. On a web based program that’s all done for you. You just sign up and log in. Updating occurs on a continual basis, not once a year. Do you want to add a module, no problem, it’s done for you. This saves your staff time and frustration.

E) Payment Plans:   Web Based software is often paid for with monthly, ongoing payments. Your management software expense becomes like a utility bill. You are paying for a service rather than a product.

Overall, if you have good internet access, I’d recommend the Web-based alternative. Your construction project management software data is more secure, less trouble, more integrated and readily accessible by those with you wish to include in the management circle.